“Man is a gregarious animal. We work in herds, in teams. The bear can do exactly as he pleases, for he works alone. We do not work alone. We depend throughout our lives on the goodwill of other men. If a man does not learn to bend, to be friendly and considerate, and to respect his brother’s ego—in things both big and little—he’ll find himself disliked and locked up in his own unhappiness.”
— C.F. Braun
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Carl Franklin (C.F.) Braun graduated from Stanford with an engineering degree in 1907 and, within two years, had opened his own engineering firm.
Braun’s company would go on to manufacture and engineer products ranging from water filters to petroleum processing plants; large, complicated projects involving manpower and precision. He eventually employed 6,000 people and built over 250 petrochemical plants, and was respected as the leader in his field for many years.
Braun had a unique corporate policy: If you were going to issue a directive, you had to tell the person Who, What, When, Where, and most importantly, Why someone was to do it.
So strong was his belief in using why, it was said that Braun could fire you on the spot if he found you not issuing reasons. Charlie Munger would come to sing Braun’s praises, in his talk on The Psychology of Human Misjudgment, for this approach to Reason-Respecting Tendency.
… if you wrote a communication leaving out your explanation of why the addressee was to do what was ordered, Braun was likely to fire you because Braun well knew that ideas got through best when reasons for the ideas were meticulously laid out.
One of Braun’s approaches to maintaining a productive environment was by writing and issuing short books to all of his employees. They had barn-burning titles like Letter Writing in Action, Corporate Correspondence, and Presentation for Engineers and Industrialists. They’re all out of print, but you can find them if you look.
One of my favorites is called Fair Thought and Speech, which is a short primer on communicating in an organization in a way that encourages people to go along with good ideas and work together productively.
Braun lays out the problem holding a lot of otherwise smart people back:
Why don’t I get along better? I know my work. I know how to present things clearly and logically. I work hard. And yet, something holds me back. This is the quandary of many and many a capable man. The answer too often is that he lacks a generous and kindly way of thinking, a considerate and objective view, and a friendly way of writing and speaking.
Writing to Communicate
Braun thought the way people communicated reflected how they thought. If you wanted to change how someone thought, you must change how they wrote and spoke.
Most people write to sound smart when they should write to be useful.
Communicating to sound smart dramatically lowers your potential for impact. The harder people have to work to understand you, the less they want your input.
Writing to be useful means your ideas are easily understood. Write what you would want to read. Simple, but not easy.
To write usefully, you need to think clearly. And clear thinking doesn’t simply flow from your mind.
Writing helps you think better because it forces you to slow down. And the process of slowing down helps you discover new insights.
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Here are some of my favorite dictums from Fair Thought and Speech.
Assume Good Motives
No matter how clear and fair a case may seem to us, somebody is apt to disagree. And this is good, for we need the stimulation of disagreement. Let’s question his information, his reasoning, his conclusions — but never his motives. If we start assuming or imputing ill motives, we lose all chance of influencing our listener. But even worse, we degrade ourselves.
Remind, Not Tell
Even if we are sure somebody had overlooked a bet, or is overlooking it, let’s tender our advice as though we are reminding him of something that he had intended to do, but that something else has crowded out. Let’s lean over backwards in giving to others the credit for ideas. This is the generous thing. It’s the thing that wins respect, both for us and for our ideas.
Put Error to Work
But let’s never, never, cover up error with the misguided thought that we must protect someone — either our brother, or our department, or our own pet ego. The recognition of error and its examination, if openly talked of, is a sure way to avoid its being repeated, either by the same man or by others. Everyone errs at one time or another. The Company pays for it. Okay. But the Company should not have to pay twice. Nor should other men be denied the benefit of warning-signs.
Overt Respect
In all this matter of respect for others, of consideration, tolerance, interest, it is not enough that we feel these things. They cannot be effective if we carry them about locked up within us. We must plainly show them in word, in expression, in countenance, in bearing, in act. We cannot help others, encourage them, or be understood by them, or get willing help from them, if we leave them to guess at our thoughts and intentions.
Invite Acceptance
If we want our opinions or beliefs to be accepted, the worst thing that we can do is to press too hard for them, or to make a personal issue of them. Better not crowd for acceptance, but rather invite it. Better tender our advice with a softening It seems to me. Or an It appears. Or a Perhaps. Or with some similar concession to the ideas of our listener. True, there are times when we must speak as authorities in no uncertain terms. Even then, reasonable humility is seldom amiss.
Easy Does It
If we want to observe how others feel about being rushed, or crowded, or pushed into a corner, just look at a pet of any kind, or at a child. Try to make friends with one of these by being forceful, abrupt, intense. The child will run. The dog will bristle. The cat will jump up on a rafter. Better place yourself or your wares where they can be seen. Then lay off. Give interest, curiosity, and natural friendliness, a chance to work.
Grudging Assent
And when we do give assent (to others), let’s give it cheerfully. No moaning because we lost out. No suggesting that other people are unreasonable, or that they do not understand us. No intimating that we are merely out-argued. We had our fair chance to speak up like a man. No hinting, then, that we merely bow to higher authority. We must all bow to higher authority — to weightier considerations perhaps, or to expediency, or to public opinion, or to our client. If we are stiff-necked about it, we are on the road to ruin.
Writing for the Record
Some men have an irresistible desire to justify their every action. Some like to magnify themselves. Others like to provide an alibi ready for use if needed. Some, perhaps, just don’t think. In any event, they write a letter to some other department or to the boss. The letter first tells how much the writer or his group are doing. Then it puts the finger on others. Just write a few letters like this with plenty of copies sent around, and you’ll dig a grave you’ll never get out of.
Unwise Citing
We have all been approached at some time or other by the Unwise Citer. He asks us to take some action, or refrain from one, solely because certain other people have done so under supposedly like circumstances. The citer, lacking good arguments, has sought to substitute secondhand opinions. This is unfair. It is not helpful. And it directly assaults our ego. We are not given credit for having brains and judgment of our own. Bad stuff.
Air of Prejudice
We don’t have to use words, either, to be unfair. Did you have to sit in court and listen to a prejudiced witness? He’s too intense. He’s too vehement. Quite evidently, he’s not satisfied with stating the facts as he knows them. No, sir! He’s out to prove the other fellow wrong. Result — nobody pays attention to him. Well, let’s be sure when we sit around a conference-table, we’re not like him. Better state our facts clearly, or our views. But let’s not be too anxious. Let’s not try to push either judge or jury. It doesn’t work.
Negation
We all know the chap who is quick to tell us when we are wrong. He probably doesn’t know too much about the subject himself, and hasn’t the confidence to take a positive position. His ego prods him into a negative one. He corrects us with great assurance on the tuning of radios, on the eating of spinach, on other matters of opinion. Let’s feel sorry for his difficulty with his ego. But let’s be sure first, that we’re not perhaps a wee bit like him. We always are.
Refinement
A somewhat more subtle form of negation, is refinement of measurement. One man says that a tank weights ninety tons. And for that particular discussion, accuracy is of no consequence. Yet someone’s ego speaks up and says, Ninety-two tons. Maybe he’s right at that. But he’s wrong just the same. […] This is a favorite husband-and-wife game. Let’s be on guard against it.
Claim-Jumping
One irritating form of pretending is that of claiming priority. Someone suggests a desirable precaution, or action, or change. Up jumps our ego. We had thought of that, we say. We’d intended to do it tomorrow. Maybe we had. Maybe we hadn’t, though — for our imagination at times plays strange tricks on us. In any event, we didn’t come up with it first. We’d better keep quiet, or we’ll surely be suspected of bluffing.
Repetition
Here is an easy trap to fall into. Someone comes out with an idea. It sounds good to us. Our ego grabs hold of it, dresses it in slightly different language, and puts the idea out as our own. We act as though we’d independently arrived at the same conclusion. Maybe so, maybe not — for we cannot trust our memories as to when we first thought a thing, or what it was that started the train of thought. Let’s restrain our egos from grabbing credit. All we wind up with is discredit.
All-Knowing
The worst trick our ego can play on us, is to demand that we know everything. Let’s discipline ourselves until it’s easy to say, I don’t know. And let’s keep out of discussions when they’re on subjects outside of our recognized sphere. Our lack of real knowledge and experience is bound to display itself, and bring resentment from those who are really qualified to speak. Let’s slap our ego down whenever it starts laying claim to knowledge that’s too various.
Don’t Beg
Another thing. Don’t beg. People don’t like it. If then we speak up for some better job that’s open, let’s not till our talk with such words as hoping, thanking, eagerly, favor. If we are really worthy of the job, the Company will benefit by giving it to us every bit as much as we will profit by getting it. The thing works both ways. Why then use begging words that suggest we are thinking of ourselves, not of the Company? And why suggest that we’re not too confident in our ability?
He’s Partly Right at Least
With our eye on our brother’s ego, we’ll see that concession is the very cornerstone of good human relations. We cannot reach human agreements without mutual concession. The self-respect that every man feels impelled to maintain, demands that he appear at least partly right. Therefore, let’s not ever try to prove anyone wholly wrong. Let’s find something herein we can feel that he’s right. Then let’s say so. We simply must not build up our own ego at any unnecessary expense of our brother’s ego. Let’s keep an eye on concession.
Carl Braun believed that effective communication was essential for success in both personal and professional life. He believed that clear thinking and clear communication go hand in hand.
Braun’s approach emphasized the importance of respect for others and their egos, clear reasoning and logic, and humility in communication.